HAHarley AnlicaoAI Automation
Available for automation projects

I build smarter systems for better operations

AI Automation Specialist with 7 years of experience in operations and process improvement. I build practical automation systems using n8n, Make.com, Zapier, GoHighLevel, APIs, webhooks, AI agents, and CRM platforms to reduce manual work and improve operational clarity.

I design and connect systems that help businesses capture leads, manage clients, automate follow-ups, and streamline repetitive operations.

Book a discovery callView automation projectsDownload Resume
7+
Years in operations
12
Automation builds
4
Certifications

Stack

  • n8n
  • Make.com
  • Zapier
  • GoHighLevel
  • OpenAI
  • Gemini
  • Vapi
  • Supabase
  • Airtable
  • OpenRouter
  • Google Calendar
  • Google Drive
  • APIs & Webhooks
Harley Anlicao, AI Automation Specialist

Services

Automation systems, built end to end

From process mapping to a tested, documented workflow running in production.

Workflow Automation

End-to-end automations in n8n, Make.com, and Zapier that remove repetitive manual work across your tools.

n8nMake.comZapierWebhooks

AI Agents & RAG Systems

Conversational and voice AI agents with memory and knowledge retrieval from your own documents and databases.

OpenAIOpenRouterGeminiSupabase Vector

CRM & Sales Systems

GoHighLevel pipelines, lead follow-up sequences, and booking systems that keep every opportunity moving.

GoHighLevelPipelinesSMS & Email

API & Data Integrations

Custom HTTP requests, authentication, and data mapping to connect platforms that don't talk to each other.

REST APIsJWTData Mapping

Document & Data Automation

Automated file handling, generation, and logging across Google Drive, Docs, Sheets, and Airtable.

Google WorkspaceAirtableCSV

Process Mapping & Documentation

Seven years of operations experience turned into clear SOPs, process maps, and onboarding frameworks.

SOPsOnboardingQA

Automation Platforms

n8nMake.comZapierGoHighLevel CRM

AI & Agents

AI AgentsRAGPrompt EngineeringOpenAIOpenRouterGeminiVapi

Integrations

APIsWebhooksHTTP RequestsJWT AuthenticationData MappingSupabaseAirtable

Operations

Process MappingClient OnboardingCRM DesignAppointment AutomationWorkflow TestingDocumentation

Work Experience

Seven years inside operations

Automation that works starts with knowing how the work actually gets done.

  1. January 2026 – March 2026

    Accounting Assistant

    DJM Hospitality Corp

    • Ran daily financial operations with a systems mindset, keeping records, ledgers, and supporting documents accurate and audit-ready.
    • Reconciled accounts and traced discrepancies to their root cause, correcting the process behind the error rather than only the entry.
    • Standardized documentation and filing practices so financial data stayed consistent and easy to retrieve across the team.
    • Identified repetitive manual steps in bookkeeping and reporting and rebuilt them into cleaner, more reliable recurring workflows.

  2. August 2023 – June 2025

    Operations Supervisor

    Flexible FS Lending Services, Inc.

    • Led daily operations for the branch team, owning workflow quality, turnaround times, and process compliance end to end.
    • Mapped existing processes to expose bottlenecks, handoff gaps, and duplicated work, then redesigned the flow around them.
    • Spearheaded the move from manual payroll to an HRIS platform and the rollout of a new loan processing system, covering configuration, testing, and data migration checks.
    • Wrote and maintained SOPs and process documentation, then trained the team through each system change to keep execution consistent.

  3. August 2021 – July 2023

    Loan Processor

    Flexible FS Lending Services, Inc.

    • Processed loan applications end to end through structured, repeatable workflows with clear stage-by-stage checkpoints.
    • Verified client data and supporting documents against requirements, catching inconsistencies before approval stages.
    • Maintained complete documentation for every file, keeping records consistent and easy to review or audit.
    • Handled high application volume without losing accuracy, coordinating with clients and internal teams to close information gaps on schedule.

  4. April 2018 – July 2021

    Internal Cashier

    Flexible FS Lending Services, Inc.

    • Processed high volumes of daily transactions with strict accuracy and adherence to internal controls.
    • Performed daily cash reconciliations and resolved variances quickly to keep records dependable.
    • Followed standardized cash-handling procedures consistently, supporting reliable and repeatable operations.
    • Kept transaction data clean and complete so downstream reporting could be trusted, while delivering clear customer service in a high-traffic environment.

Certifications

  • AI Automation with n8n

    Technical Virtual Assistants PH · July 29, 2026

  • No Code Automation with Zapier

    Tara AI Community+ · July 16, 2026

  • No Code Automation with Make.com

    Tara AI Community+ · August 21, 2026

  • Prompt Engineering

    Tara AI Community+ · July 20, 2026

Education

Bachelor of Science in Secondary Education, Major in English

Bukidnon State University · 2017 (Undergraduate)

Previous Works

Automation projects

Systems built across CRM, AI agents, content, finance operations and document processing.

GoHighLevel CRM & Lead Management System

GoHighLevel

GoHighLevel

GoHighLevel pipeline map showing seven sales stages with automated branches

Built a complete CRM and lead management system in GoHighLevel: a seven-stage sales pipeline, stage-triggered follow-up automations across email and SMS, and a discovery call booking flow with confirmations and reminders.

  • Seven-stage sales pipeline
  • Stage-triggered follow-up automation
  • Email and SMS reminder sequences
  • Opportunity stage updates and lead assignment
  • Service calendar with booking confirmations
  • Thank-you page redirection
CRM ConfigurationPipeline DesignOpportunity ManagementSales Process MappingWorkflow AutomationEmail AutomationSMS AutomationCalendar SetupAppointment Automation

Client Implementation Framework

GoHighLevel

GoHighLevel

Client implementation process map covering onboarding, build and QA, implementation review, training and handoff

Designed a standardized seven-stage client implementation framework from new client intake through project completion and handoff.

  • New Client
  • Onboarding
  • Ready for Build
  • Build & QA
  • Implementation Review
  • Training & Handoff
  • Completed
Workflow ArchitectureClient OnboardingProcess MappingProject ManagementQuality AssuranceClient CommunicationTraining and HandoffProcess Standardization

AI Content Repurposing Automation

Zapier

Zapier, Google Drive, AI by Zapier, Facebook Pages, LinkedIn

Zapier workflow: Google Drive trigger through AI transcription, blog generation, looping and paths to Facebook and LinkedIn

Workflow

Google Drive → Filter MP4 → AI Transcription → AI Blog Generation → Looping → Paths → Facebook + LinkedIn

  • AI transcription
  • Content repurposing
  • Looping
  • Conditional paths
  • Social media publishing
ZapierAI AutomationGoogle DriveFacebookLinkedInContent Automation

AI Lead Enrichment

Zapier

Zapier, Apollo.io, Typeform, Webhooks by Zapier, Google Sheets, Slack, Gmail, AI by Zapier

Zapier workflow routing form submissions through paths to Google Sheets, Slack, AI email drafts and Gmail

Workflow

Typeform → Formatter → Webhook → Paths → High/Low Priority → Google Sheets → Slack/Gmail → AI Email Draft → Email

  • AI lead qualification
  • Priority routing
  • Automated notifications
  • Personalized email responses
ZapierWebhooksAI AutomationConditional PathsGoogle SheetsSlackGmail

Lead Engagement & Follow-up Workflow

Zapier

Zapier, Asana, Google Drive, Gmail, AI by Zapier

Zapier workflow with five status paths generating AI follow-up emails with delays

Workflow

Asana Task Update → Paths → Status-Based Actions → AI Follow-ups → Email → Delays → Automated Follow-up

  • Status-based routing
  • Automated follow-ups
  • Personalized emails
  • Delayed sequences
  • Client engagement
ZapierAsanaAI AutomationPathsGmailGoogle DriveWorkflow Automation

Automated Xero Transactions to Asana

Make.com

Make.com, Xero, Asana, Google Sheets

Make.com scenario exporting Xero transactions to Google Sheets and uploading a CSV to Asana

Workflow

Asana → Xero → Router → Iterator → Google Sheets → Format CSV → Upload to Asana

  • Automated transaction retrieval
  • CSV generation
  • Task attachment upload
  • Google Sheets logging
Make.comXero APIAsanaGoogle SheetsData ProcessingCSV Automation

Automated Gmail Attachment Processing

Make.com

Make.com, Gmail, Google Drive, Google Sheets, AI

Make.com scenario analysing Gmail attachments with AI and filing them in Google Drive and Sheets

Workflow

Gmail → Retrieve Attachments → AI File Analysis → Generate Filename → Google Drive → Google Sheets → Email Notification

  • Automatic attachment processing
  • AI file analysis
  • File renaming
  • Google Drive organization
  • Tracking and notifications
Make.comGmailAI AutomationGoogle DriveGoogle SheetsFile Handling

AI Agent for Facebook

n8n

n8n, Google Gemini, Google Docs, Webhooks, HTTP Request

n8n workflow with webhook, filter, Google Docs retrieval and an AI agent with Gemini and memory

Workflow

Facebook/Webhook Request → Filter → Retrieve Google Doc → AI Agent → HTTP Request → Response

  • AI Agent with conversational memory
  • Google Docs knowledge retrieval
  • Webhook-based interaction
  • AI-generated responses
n8nWebhooksGoogle GeminiGoogle DocsAI AgentsHTTP RequestsMemory

AI Jobs Scraper + Resume Optimizer

n8n

n8n, OpenRouter, Google Drive, Gmail, Slack

n8n workflow searching job listings and generating optimised resumes and email drafts

Workflow

Job Search Request → Validate Query → Search Job Listings → Filter Results → Retrieve Resume → AI Resume Optimization → Extract Client Email → Generate Customized Resume → Create Email Draft → Notification

  • Job search and filtering
  • AI resume optimization
  • Resume content extraction
  • Client email extraction
  • Customized resume generation
  • Email draft creation
n8nOpenRouterAI AgentsPrompt EngineeringAPI IntegrationGoogle DriveGmailSlackData ExtractionLoopingDocument Automation

Automated YouTube Shorts and Facebook Reels Creator

n8n

n8n, Google Gemini, Google Cloud APIs, Facebook Graph API, YouTube

n8n workflow generating AI video, polling status and publishing to Facebook and YouTube

Workflow

Schedule Trigger → Generate Prompt with Gemini → Create JWT → Exchange Access Token → Generate Video → Poll Processing Status → Validate/Filter → Convert Base64 to File → Publish to Facebook and YouTube

  • AI video prompt generation
  • Automated video generation
  • JWT authentication
  • Asynchronous video status polling
  • Error and filtering logic
  • File conversion
  • Automated social publishing
n8nGoogle GeminiGoogle Cloud APIsJWT AuthenticationHTTP RequestsFacebook Graph APIYouTube APIBinary File ProcessingConditional Logic

AI Appointment Setter

n8n

n8n, Vapi, Google Calendar, Airtable, Webhooks

n8n workflows for slot lookup, booking, updates and cancellations with Vapi, Google Calendar and Airtable

Workflow

Appointment Request → Validate Input → Check Calendar Availability → Return Available Slots → Book Appointment → Send Confirmation; supports Update and Cancellation

  • AI-powered appointment conversations
  • Real-time calendar availability
  • Appointment booking
  • Appointment updates
  • Appointment cancellation
  • Airtable record management
  • Error handling and confirmations
n8nVapiAI Voice AgentWebhooksGoogle CalendarAirtableAPI IntegrationConditional LogicAppointment AutomationError Handling

RAG Agents

n8n

n8n, Supabase Vector Store, OpenRouter, Google Drive, Google Vertex AI Embeddings

n8n RAG workflow with AI agent, OpenRouter chat model, Supabase vector store and Google Drive ingestion

Workflow

Google Drive File Created/Updated/Deleted → Download File → Load/Process Document → Generate Embeddings → Store in Supabase Vector Store → AI Agent Retrieves Relevant Knowledge → Generate Response

  • Retrieval-Augmented Generation
  • AI Agent with vector search
  • Automatic document ingestion
  • File update synchronization
  • Vector record cleanup
  • Document-based knowledge retrieval
n8nRAGAI AgentsSupabase Vector StoreOpenRouterGoogle DriveGoogle Vertex AI EmbeddingsDocument ProcessingEvent-driven Automation

Testimonials

What people I work with say

Harley is a dependable and responsible employee who can be trusted with important tasks. She works well with minimal supervision, demonstrates good judgment and common sense, and takes the time to thoroughly complete her responsibilities. Her independence, accountability, and attention to detail are among her strongest qualities, making her a valuable member of the accounting team.

Kimberly T., CPA

Head Accountant, DJM Hospitality Corp.

Harley demonstrated strong leadership and reliability in managing daily operations and supporting the team. She adapted well to changes and played an important role in implementing new systems and improving operational processes. Her ability to take ownership, learn quickly, and help the team adapt made her a valuable member of the organization.

Melody D.

CEO, Flexible FS Lending Services Inc.

Contact

Let's map your first automation

Pick a time that works for you and tell me the process that eats the most time. I'll come back with how it can be automated.

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